Staging Information

Information for Participants

Thank you for participating in the 2011 Chesapeake Energy Parade of Lights! Please review this information carefully as we’ve tried to include as much information as possible to help you make this evening one to remember!

Please be sure to review our Parade Policies.

Please be sure to SIGN and send back the Indemnification Form 2011.

Please be sure to review our Staging Information for Participants.

Motorized, Float, Automobile, anything else that’s powered by a motor, Area A - Tarrant County College Trinity River Campus overflow parking lot (east side of the old Radio Shack parking lot along the Trinity River).  Enter the area by turning onto Peach Street off of Henderson Street across from the TCC campus garage, then turning right onto Mills Street and into the staging area.  There will be signs to guide you.

  • Enter and check-in at Mills Street. See staging map for directions.
  • Please check in NO LATER than 4:00 PM. Latecomers will NOT be accommodated and will be removed from the parade without refund.
  • ONLY PARADE VEHICLES ACTUALLY IN THE PARADE will be allowed into the staging area. Due to Fire Marshal regulations we must keep a fire lane open at all times and we cannot accommodate any vehicle/unit other than those specified in your entry. A PASS IS REQUIRED!
  • Parking for participants will be available in the east portion of the lot - enter this area directly off of Henderson Street just north of Peach Street, before the Henderson Street Bridge. A PASS IS REQUIRED.
  • Robbie McMeans, Check In Captain

Equestrian, Area B - Panther Island Pavilion Parking Lot (west side of the old Radio Shack parking lot along the Trinity River).  Enter the area by turning onto Purcey Street off of Belknap Street right before Belknap turns into Forest Park Blvd.  There will be signs to guide you.

  • Enter and check in off of Purcey Street from Belknap Street. See map for directions.
  • Parking available in this lot for equestrian and equestrian participant vehicles
  • Larry Gantt, Equestrian Captain

Walking/Human Powered, Area C, Burnett Street

  • Enter and check in at Taylor Street and 2nd Street. See map for directions.  Do not attempt to drive into this area.
  • Parking available in the Tarrant County Garage, Sundance III parking garage on Third between Taylor and Throckmorton Streets and the City Place Garage, enter on Belknap between Taylor and Throckmorton Streets.  A FEE MAY BE CHARGED. Other parking available in surrounding lots.
  • Tom and Martha Lunday, Walking Unit Captains

PLEASE NOTE! If you have an entry with BOTH Walkers AND a MOTORIZED unit, the Walkers may stage with their floats.  YOU WILL NEED A PARKING PASS FOR THIS AREA.  Please obtain from your entry organizer.

boat.jpgParade Policies: Please review the Parade Policies carefully.

You will be responsible for the information contained in these pages. It is important that everyone associated with your parade entry abide by the parade policies or it may result in the immediate removal of the entire entry from the parade with forfeiture of your participation fee.

  • Please note the number of lights required for your entry. Non-compliance with this will result in your dismissal from the parade, and you will forfeit your participation fee.
  • If you are entered as a non-profit organization, NO commercial signage will be allowed on your entry, otherwise you will need to pay the commercial fee.
  • Remember that NO SANTA CLAUS is allowed on any entry, although elves, Scrooge, Grinch, etc are allowed.
  • If you have generators, you MUST have a fire extinguisher.
  • PLEASE NOTE that ALL FLOATS must use flame-retardant materials in their construction, or be treated with flame-retardant chemicals. ALL HAY BALES MUST BE TREATED WITH FIREPROOFING. The Fire Marshal will be on site to inspect floats, and you will be asked to show proof of this by presenting a certificate from the materials or chemicals used. Please note that non-compliance will result in dismissal from the parade.

Mandatory Meeting for Participants:
There will be a mandatory meeting of the entry's representative who will be responsible for setting the pace of the entry. This is to review our pacing procedures and to illustrate the necessity of maintaining a proper space between entries (30'). Long gaps result in our audience getting impatient and leaving...

Motorized Participants Meeting:

  • 4:30 PM, in the Parade Hospitality Tent, Old Radio Shack Parking Lot Staging Area

Equestrian Participants Meeting:

  • 4:30 PM, Equestrian Check-in area in the Parade Hospitality Tent, Old Radio Shack Parking Lot Staging Area

Walking Unit Meeting:

  • 4:30 PM, Burnett Street Check-in area

Parking:

  • Ample parking for floats/motorized participants is available in the Radio Shack parking lot, enter directly off of Henderson Street just north of Peach Street prior to crossing the Henderson Street Bridge.  A PARKING PASS IS REQUIRED
  • Walkers parking available at the Sundance Parking III parking garage off of 3rd Street, and the City Place Garage on Belknap Street at Throckmorton Street.
  • If you indicated a tow vehicle or automobile as part of your entry, the vehicle pass is available by email. Only print one per parade vehicle. Only pass vehicles will be allowed in the line-up area.

Communication:

  • You MUST provide a cell phone number for us for the on-site person who will be responsible for your entry, if you have not already done so. Please email this information to our office.
  • Your Staging Captain(s) will be available throughout the check-in and staging period for assistance.

Script for Announce Stands and, NEW FOR 2011, Broadcast TELEVISION (TXA-21):

  • Please provide no more than a 10-15-second script for our announcers. If we do not receive this by November 18 we will write the script ourselves but we cannot assume any responsibility for the accuracy of what we write about your entry. Please email your script (if you haven’t already done so) our office Remember, this script will be read by our announcers along the parade route and also by our TXA-21 anchors.

Payment:

  • Please note that your payment and Indemnification Form must be received by November 18, 2011. There can be no exceptions to this. If we do not have payment by that time, we will notify you and let you know you will not be in the parade. NO PAYMENTS WILL BE ACCEPTED AT THE PARADE STAGING AREAS. We do accept Visa or Mastercard – please call our offices to make those arrangements.

This year’s event is going to be the best and brightest parade of them all, and we appreciate your efforts in meeting the lighting requirements. If you have any questions or need additional information, please call our office at (817) 336-2787. Thank you for your support and we look forward to your participation.